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Engineering Change Coord

Company:  Exemplis
Department:  Product Engineering (PRDENG)

Cypress, CA, US, 90630

Position Summary:

The Engineering Change Coordinator is responsible for coordinating technical documentation releases, in addition to maintaining revision control of all product-related data. This role will coordinate with cross-functional departments including Engineering, Marketing, Quality, Finance, Supply Chain, Customer Experience and Operations in order to drive the engineering change process to completion in a timely, accurate, and cost effective manner.

Responsibilities and Essential Functions:

  • Audit data completeness and accuracy for New Product Introductions (NPI) and line extensions in the following areas:
    • Part setup - Ensure systematic part setup working with multiple departments and production locations
    • Bill of Materials (BOM) - Assist in Bill of Material test plan development, creation, review, revisions, documentation and approval for configurable BOMs.
    • Other engineering documentation - Product matrix, CAD release ECOs, documentation ECOs.  Ensure consistency and clarity of data and formatting.
  • Manage and maintain the integrity of internal Production, QC and Manufacturing Engineering documentation in Product Data Management (PDM) system.  Partner with cross-functional teams to move process instructions, CNC data, and other production-related documentation efficiently into the controlled environment.  Ensure changes and new releases are communicated and acknowledged in an efficient and timely manner.
  • Handle all aspects of drawing releases including an iterative pre-release process that will require communication and coordination between internal stakeholders and outside resources.  Systematically release all new and updated CAD and communicate the release both internally and externally.  Confirm and document the acknowledgement of change.
  • Track Engineering Change Orders (ECOs) throughout the process from approval to closure.  Work with various teams to closely monitor and document implementation readiness in terms of systems, stock on hand, process documentation, and training.  Update work orders on an as-needed basis.  Finalize and close ECOs by ensuring all inventory is dispositioned, parts are obsoleted, and all systems updated.
  • Lead the part setup process, ensuring the consistency of commodity code and naming conventions.  Systematically enter data into the ERP (Enterprise Resource Planning) system as well as initiate workflow for full part setup.  Monitor and follow up with concerned parties to ensure timely setup to support new product introduction, change and special parts/orders.

Qualifications, Skills and Education

Required Qualifications:

  • Associate's degree (Quality Engineering or a science-related field) or equivalent combination of education and experience.
  • Ability to read and  understand/interpret technical drawings, blueprints and part diagrams
  • Ability to use data analysis tools (Excel, Power BI, Power Query )


Preferred Qualifications:

  • Bachelor's degree
  • 2+ years of change control, configuration management, and/or document control experience.
  • Experience with PDM (Product Data Management) or PLM (Product Lifecycle Management) as well as ERP systems
  • Basic SolidWorks navigation and file handling a plus
  • Strong organizational and written communication skills, attention to detail

About Us:

Exemplis is the fastest-growing office furniture and e-commerce company in the industry! We’re an entrepreneurial company offering infinite possibilities. Being a one-stop-shop means our customers can have everything they need to create exactly what they want. Our world-class customer service, fastest shipping, biggest textile program, and award-winning designs have made us the industry leader for over 25 years. Our SitOnIt Seating brand was created to give our customers what they want, how they want it, when they want it. Today, we’re constantly reimagining how space, textile, and design can help everyone—from medical offices to Fortune 500 companies to home offices across North America—get more out of their day.

People are at the core of our business, and on our team, everyone makes an impact. We absolutely owe our success to our incredible group of talented employees who bring equal parts skill, passion, drive – and of course, fun -- to the table each and every day. We have created a workplace that is inclusive and diverse -- where everyone can be their authentic self, and where that authenticity is celebrated. By creating an environment where people from every background can thrive, Exemplis becomes a better and more successful company.

We’re proud to be a company that gives back to the very communities that our team members live and work in. Our giving ethos focuses on three buckets of impact: sustainability, community outreach and transparent operations. From donating lobby seating to medical clinics in low-income neighborhoods—to our yearly giving week and toy drive for Toys for Tots – we believe collaboration, kindness and authenticity are essential to our humanity.

Exemplis is an Equal Opportunity Employer, and our company adheres to the equal employment opportunity guidelines set forth by federal, state and local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, marital status, national or ethnic origin, protected veteran status, disability status, or any other characteristic protected by applicable state or federal civil rights laws that is not related to job requirements.

Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles

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