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Accounts Payable Specialist

Company:  Exemplis
Department:  Accounting/Finance (ACC)

Cypress, CA, US, 90630

Position Summary:

The Accounts Payable Specialist is responsible for the collection and processing of routine accounts payable transactions.  The primary duties include data entry, coding of invoices, researching and resolving discrepancies accurately and efficiently.

Responsibilities and Essential Functions:

  • Process invoices against purchase orders and receiving reports, checking to ensure that prices being billed correspond with the purchase order and code invoices as necessary.
  • Process and code non-inventory payables such as expense reimbursements and utility costs.
  • Communicate with vendors on AP-related issues and requests, researches and resolves issues with problem invoices, including recommending corrective action.
  • Communicate with purchasing and receiving on all issues pertaining to inventory-related issues.
  • Perform routine statement reconciliations on AP-associated accounts.
  • Assist in the development of AP procedures and protocols.
  • Updates daily activity summary sheets and vendor log.
  • Performs other duties as assigned.

Qualifications, Skills and Education

Required Qualifications:

  • High School Diploma or GED
  • 2+ years of accounts payable experience in a high volume environment.  
  • Satisfactory credit and criminal background check.


Preferred Qualifications:

  • Experience with 3-way matching AP processes
  • Proficient in Excel and other Microsoft Office applications.
  • 10-key by touch.
  • Excellent verbal / written communication skills.
  • Manufacturing background a plus.
  • College degree in Business or Accounting field.

About Us:

Exemplis is the fastest-growing office furniture and e-commerce company in the industry! We’re an entrepreneurial company offering infinite possibilities. Being a one-stop-shop means our customers can have everything they need to create exactly what they want. Our world-class customer service, fastest shipping, biggest textile program, and award-winning designs have made us the industry leader for over 25 years. Our SitOnIt Seating brand was created to give our customers what they want, how they want it, when they want it. Today, we’re constantly reimagining how space, textile, and design can help everyone—from medical offices to Fortune 500 companies to home offices across North America—get more out of their day.

People are at the core of our business, and on our team, everyone makes an impact. We absolutely owe our success to our incredible group of talented employees who bring equal parts skill, passion, drive – and of course, fun -- to the table each and every day. We have created a workplace that is inclusive and diverse -- where everyone can be their authentic self, and where that authenticity is celebrated. By creating an environment where people from every background can thrive, Exemplis becomes a better and more successful company.

We’re proud to be a company that gives back to the very communities that our team members live and work in. Our giving ethos focuses on three buckets of impact: sustainability, community outreach and transparent operations. From donating lobby seating to medical clinics in low-income neighborhoods—to our yearly giving week and toy drive for Toys for Tots – we believe collaboration, kindness and authenticity are essential to our humanity.

Exemplis is an Equal Opportunity Employer, and our company adheres to the equal employment opportunity guidelines set forth by federal, state and local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, marital status, national or ethnic origin, protected veteran status, disability status, or any other characteristic protected by applicable state or federal civil rights laws that is not related to job requirements.

Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles

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