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Operations Admin

Company:  Exemplis
Department:  Operations (OPS)

Buena Park, CA, US, 90620

Position Summary:

The Operations Administrator will be responsible for supporting the Operations department with a variety of administrative tasks.  Key duties will include providing high-level, confidential administrative support, project-based activities, presentation development, correspondence, working with data/reporting, attending meetings and other project management duties as needed.

Responsibilities and Essential Functions:

  • Coordinate internal and external high level meetings and conference calls (organize, take minutes, and follows up on actions).
  • Manage calendars and coordinate travel and meeting arrangements.
  • Organize and maintain corporate files, documents and records and coordinate with external parties on same (SharePoint user a plus)
  • Create advanced PowerPoint presentations often on time-sensitive basis.
  • Produce ad hoc business reports using data, narrative and graphic outputs.
  • Prepare intermediate Excel spreadsheets and graphics.
  • Process invoices and expense reports; follow up on invoices as needed.
  • Conduct independent online research and data analysis.
  • Perform a variety of project management administrative duties
  • Answer incoming calls and assume other receptionist duties when needed

Qualifications, Skills and Education

Required qualificiations: 

• 2+ years of experience in an administrative role supporting executives
• High school diploma


Preferred qualificiations:

• Bachelor's degree strongly preferred
• Bi-lingual Spanish
• Expertise in Microsoft Word, PowerPoint and Excel, with ability to create professional presentations and spreadsheets
• Ability to work with data to develop spreadsheets and reports
• Detail oriented and effective in a fast-paced office environment
• Exceptional written and verbal communication skills
• Superior organization skills and track record of completing projects in a timely manner

About Us:

Exemplis is the fastest-growing office furniture and e-commerce company in the industry! We’re an entrepreneurial company offering infinite possibilities. Being a one-stop-shop means our customers can have everything they need to create exactly what they want. Our world-class customer service, fastest shipping, biggest textile program, and award-winning designs have made us the industry leader for over 25 years. Our SitOnIt Seating brand was created to give our customers what they want, how they want it, when they want it. Today, we’re constantly reimagining how space, textile, and design can help everyone—from medical offices to Fortune 500 companies to home offices across North America—get more out of their day.

People are at the core of our business, and on our team, everyone makes an impact. We absolutely owe our success to our incredible group of talented employees who bring equal parts skill, passion, drive – and of course, fun -- to the table each and every day. We have created a workplace that is inclusive and diverse -- where everyone can be their authentic self, and where that authenticity is celebrated. By creating an environment where people from every background can thrive, Exemplis becomes a better and more successful company.

We’re proud to be a company that gives back to the very communities that our team members live and work in. Our giving ethos focuses on three buckets of impact: sustainability, community outreach and transparent operations. From donating lobby seating to medical clinics in low-income neighborhoods—to our yearly giving week and toy drive for Toys for Tots – we believe collaboration, kindness and authenticity are essential to our humanity.

Exemplis is an Equal Opportunity Employer, and our company adheres to the equal employment opportunity guidelines set forth by federal, state and local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, marital status, national or ethnic origin, protected veteran status, disability status, or any other characteristic protected by applicable state or federal civil rights laws that is not related to job requirements.

Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles

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